Transport Coordination & Logistics
• Assist with organizing and coordinating all outgoing transports of dogs and cats.
• Assist with ground transports by serving as a driver alongside the Transport Manager as
required. Ground transport assignments will be limited to no more than two per month.
• Track animals approved for transport, interest from rescue partners, and scheduled departure
dates.
• Coordinate foster placement and staging needs for animals awaiting transport.
• Schedule animals for health certificates and ensure timelines are met.
• Prepare and organize all transport documentation, maintaining both digital and paper records
as required.
• Assist with loading animals into crates and vehicles on transport days.
• Prepare SAPA! vehicles as needed for staff-driven ground transports or meet transport partners
for animal transfers.
• Maintain a clean, sanitary, and humane transport environment throughout long-distance
ground transports, including routine monitoring, cleaning, and spot sanitation of crates,
vehicles, and other animal areas to meet SAPA! standards at all times.
Communication & Partner Support
• Serve as a liaison between onsite staff, the Placement & Transport Manager, rescue partners,
fosters, and transport team.
• Communicate transport details clearly, including dates, locations, drop-off instructions, and
animal information.
• Coordinate with temporary fosters regarding transport day logistics and expectations.
• Provide timely updates to internal staff using email, Microsoft SharePoint, spreadsheets, Slack,
and other communication tools.
Documentation & Systems
• Ensure all appropriate medical paperwork and medical waivers are uploaded to ShelterLuv prior
to transport.
• Assist with updating and maintaining Placement & Transport SharePoint folders, spreadsheets,
trackers, and Trello boards.
• Support tracking of unaltered animals sent to rescue partners and assist with obtaining and
uploading proof of surgery when required.
Onsite & Offsite Support
• Travel between onsite locations to assist with temperament testing, photos, and videos used
for transport pitching.
• Travel to local veterinary clinics as needed for transport-related tasks.
• Support onsite teams with animal movement related to transports.
Program Support
• Assist the Placement & Transport Manager with meeting program goals by ensuring transports
are executed accurately and efficiently.
• Support volunteers assisting with transport preparation and day-of logistics as directed.
• Uphold all SAPA! policies, safety standards, and animal care requirements at all times.